Team Assistant

Team Assistant

Posted On 1 July 2024

Team Assistant

1 July 2024

Team Assistant

Detailed Job Description:

  • $85,000 + Superannuation + bonus & treatments!
  • Work with a fantastic team of specialist therapists in a highly sought after boutique business
  • Team Assistant role where you’ll effortlessly blend client experience with administrative expertise

What makes this company unique?

Our client is a distinguished boutique aesthetician clinic nestled in the heart of the Eastern Suburbs, celebrated for its specialist services and impressive growth. You will work in a luxurious environment where their longstanding clientele receive personalised and bespoke service experiences. They are currently seeking a Team Assistant to join their team, working closely with the Business Manager to oversee crucial daily administrative and operational duties, ensuring seamless operations at this in-demand, and fully booked clinic! Staff enjoy complimentary and heavily discounted treatments, offering you the chance to experience exceptional services firsthand! This full-time, in-house position recognises your hard work with ample perks, incentives, and team bonuses.

What is unique about you?

Your passion for beauty and the industry brings you halfway to stepping into this Team Assistant position. However, what truly sets you apart is your extensive administrative experience, which will enable you to seamlessly manage essential operational and day-to-day back-office needs. With a keen attention to detail, you proactively identify business needs, tackle tasks independently, and enhance all aspects of your workload, whilst staying true to the brand’s customer-focused mission and ensuring clinic compliance requirements. As a naturally warm and engaging person with a positive nature, your communication style makes clients and colleagues alike feel cherished and supported. Your rapid understanding of the treatments and procedures offered, facilitates efficient coordination of supply and equipment procurement. Your commitment to readiness and organisation ensures essential items are consistently available to therapists & specialists!

A snapshot of your role…

  • Extensively coordinate therapist qualifications and certifications, manage new employee onboarding, draft and template standard operating procedures, handbooks, training manuals, and other essential documents
  • Oversee promotional sales targets, manage stock replenishment reports, and handle daily banking responsibilities for the clinic, ensuring timely updates for monthly reports to the Business Manager
  • Carefully manage clinic appointments to maximize therapists’ time and ensure meticulous handling of client deposits and pre-appointment documents and customer attendance reminders. Supervise the company website, monitor the enquiry inbox, and handle marketing requests, serving as the primary contact for responses and escalations when necessary

 

  • Assist the owner with personal assistant responsibilities, including coordinating travel for brand collaborations, conferences, guest appearances, and industry awards
  • Manage all stock and inventory, equipment and machine maintenance and serve as the primary liaison for external vendors, suppliers and trades

If this sounds like your dream role, please apply now for immediate consideration!

How to apply

Fill the form, send your resume in Word format or call (02) 9002 0222. We will be in touch with shortlisted applicants.

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