Office Coordinator & Receptionist

Office Coordinator & Receptionist

Posted On 2 July 2024

Office Coordinator & Receptionist

2 July 2024

Office Coordinator & Receptionist

Detailed Job Description:

  • $85 package + Employee Benefits!
  • Join a creative environment where experts converge to deliver the best in Film & Production
  • A full-time office position within a dynamic operations team, offered on a 12-month fixed-term contract

What makes this company unique?

Join a pioneering company with a global footprint, whose collaborations bring artistic visions to life worldwide. This organisation, renowned for its partnerships with leading Film, TV, and Media companies, is home to a team of passionate, collaborative, and driven individuals. As the Office Coordinator and Receptionist, you will play a vital role in day-to-day operations, managing front-of-house responsibilities and ensuring the smooth running of their headquarters. You’ll work closely with the operations team to enhance the internal employee experience through various culture initiatives.

In addition to being part of an inspiring team, employees enjoy exceptional benefits, including discounted streaming services, free cinema tickets, a wellness allowance, and additional paid leave. While the ideal candidate will have full working rights, the company is open to individuals on Working Holiday Visas, provided visa conditions align.

What is unique about you?

You are an energetic and organised individual who excels at creating seamless office experiences. Your friendly demeanour and outstanding communication skills make you the perfect front-of-house representative, ensuring every visitor and staff member feels welcomed and appreciated. With a keen eye for detail and a proactive approach, you efficiently anticipate and address operational needs, significantly contributing to the smooth running of the headquarters. Your ability to manage multiple tasks, from handling reception duties to supporting administrative functions, highlights your versatility and dedication.

Your collaborative nature shines as you work closely with the operations team, enhancing the employee experience through cultural initiatives and daily interactions. You thrive in a fast-paced environment where your creativity and problem-solving abilities come to the forefront, consistently finding innovative ways to improve office processes. Adaptable and flexible, you tackle challenges with ease and grace, making you an invaluable asset to the team.

A snapshot of your role…

  • Manage front-of-house operations by warmly welcoming and assisting visitors, ensuring sign-in and security protocols, and efficiently managing incoming phone calls and enquiry inboxes
  • Act as the central booking point for all internal meeting rooms, ensuring spaces are well-maintained, clashes are minimised, and rooms are optimally utilised. Collaborate with meeting hosts to coordinate refreshments, IT support, or any other ad hoc requirement
  • Coordinate incoming mail, deliveries, and critical production transfers, ensuring prompt notifications to receiving employees and efficiently managing outgoing mail with couriers and postal services

 

  • Collaborate with the employee experience committee to assist in planning and managing logistics for both internal and external company-wide events, stakeholder engagements, and viewing parties
  • Act as the primary point of contact for building and facilitating requests, including ordering office equipment, stationary, and kitchen supplies, and coordinating with outsourced IT services, cleaners, and repair providers as needed

This role will not be available for long! Apply now!

How to apply

Fill the form, send your resume in Word format or call (02) 9002 0222. We will be in touch with shortlisted applicants.

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