Executive Assistant & Office Manager

Executive Assistant & Office Manager

Posted On 20 May 2024

Executive Assistant & Office Manager

20 May 2024

Executive Assistant & Office Manager

Detailed Job Description:

  • $110,000 + Superannuation
  • 6-to-12-month project with view to remain within the company post launch
  • Be part of an exciting moment as this well-established business initiate the launch of a new division!

What makes this company unique?

This company stands out in the pharmaceuticals and biotechnology sector due to its cutting-edge research and commitment to innovation. Located within Sydney’s CBD, the company is known for its collaborative and forward-thinking culture. As part of this team, you’ll be working in a supportive environment that values creativity and initiative. The Director you’ll be supporting is a proven leader known for driving successful projects. In your role as Office Manager, you will collaborate closely with them while fostering a positive and productive team atmosphere. Join a company that not only strives to advance pharmaceutical and life-changing solutions but also invests in the growth and well-being of its employees.

What is unique about you?

A highly organised and proactive professional, you have a proven track record in executive support and office management. Distinguished by your exceptional ability to manage complex schedules, coordinate travel arrangements, and handle confidential information with the utmost discretion, you excel at multitasking and thrive in a dynamic SME environment where flexibility and resourcefulness are essential. Outstanding communication skills enable you to engage confidently with stakeholders at all levels. As a natural problem-solver with a positive attitude, you continuously seek ways to streamline processes and enhance efficiency. Your unwavering commitment to supporting your team and ensuring seamless office operations makes you the perfect candidate for this role.

A snapshot of your role…

  • Efficiently manage the calendars and travel arrangements for the Director and their three reports, ensuring seamless coordination of schedules and itineraries. As the gatekeeper, screen calls and emails adeptly, prioritising tasks to optimise productivity and streamline workflows
  • Handle a variety of administrative tasks, including managing expense reports and maintaining confidential files and records
  • Assist with the onboarding process for new hires, preparing workspaces, coordinating orientation sessions, and ensuring that new team members feel welcomed and supported from day one

 

  • Support the Director and their team with various projects and initiatives. This could involve conducting research, preparing presentations, and compiling reports to aid decision-making
  • Oversee all aspects of office operations, from maintaining supplies and equipment to managing vendor relationships and facilities

Don’t let this position pass you by, apply now!

How to apply

Fill the form, send your resume in Word format or call (02) 9002 0222. We will be in touch with shortlisted applicants.

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