Executive Assistant

Executive Assistant

Posted On 19 September 2024

Executive Assistant

19 September 2024

Executive Assistant

Detailed Job Description:

  • $95,000 + Superannuation + hybrid work
  • 2:1 role with the ability to step outside the traditional EA duties
  • Work for passionate people who foster a culture of excellence and care

What makes this company unique?

This organisation is a key player in shaping Australia’s future, driving growth in a multi-billion-dollar industry. As a non-profit focused on research and development, its mission is to foster innovation, invest in strategic marketing and trade initiatives, and promote sustainable practices. Backed by industry stakeholders, the company takes a proactive role in addressing sector challenges by collaborating with government bodies, global partners, and specialists from diverse fields.

In recent years, the company has fostered a culture of innovation and inclusivity, spearheaded by its CEO and embraced at every level. With a focus on flexibility and work-life balance, including a popular 2:3 hybrid work model, it has earned accolades for its employee-first approach. The company’s commitment to its people, values, and leadership has built a reputation for outstanding employee retention and long-term loyalty.

What is unique about you?

With the organisation’s strong core values, you will naturally align with a desire to contribute to meaningful and impactful work. In this Executive Assistant role supporting two busy executives, you will excel as a master organiser, seamlessly managing workflows and coordinating meeting schedules. You’ll go beyond simply supporting their day-to-day tasks, gaining a deeper understanding of their roles and responsibilities to help them work more efficiently and collaboratively. Though you will support two executives, their workloads complement each other, with peaks and troughs that rarely overlap, giving you the opportunity to focus fully on both without feeling spread too thin. Your adaptability will ensure a smooth transition between their needs, allowing you to provide comprehensive support.

In addition to the traditional responsibilities of a senior EA, you’ll have the chance to engage in special projects, and there may be opportunities to attend industry conferences and seminars. As a relationship builder and champion of company culture, you’ll seamlessly integrate into the EA network, always ready to lend a hand and contribute as an inclusive, collaborative team member

A snapshot of your role…

  • Expertly manage complex calendars, designing thoughtful meeting cadences and identifying efficiencies. Develop smart solutions for managing busy inboxes, triaging on behalf of your executives, and flagging or responding to important messages as needed.
  • Prepare accurate agendas and take detailed minutes for both in-person and virtual meetings, ensuring all necessary information is captured and organised.
  • Coordinate extensive travel arrangements, both nationally and internationally, meticulously planning every detail to ensure your executives are fully prepared and their schedules run smoothly.

 

  • Handle monthly credit card reconciliations and expense claims, ensuring alignment with expenditure budgets and maintaining financial accuracy.
  • Build and maintain strong relationships with stakeholders, serving as the central point of contact between your executives and their teams while fostering genuine connections with colleagues and external partners.

Don’t miss this fantastic opportunity, apply now!

How to apply

Fill the form, send your resume in Word format or call (02) 9002 0222. We will be in touch with shortlisted applicants.

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