Executive Assistant

Executive Assistant

Posted On 26 June 2024

Executive Assistant

26 June 2024

Executive Assistant

Detailed Job Description:

  • $120,000 + Superannuation | Development & Flexibility
  • Executive Assistant to two leading Partners!
  • Beautiful CBD offices | Outstanding career progression in a collaborative environment

What makes this company unique?

This boutique finance and consulting firm is seeking a seasoned Executive Assistant to support two Partners within their dynamic executive team in this 1:2 role. Their core principle is straightforward: to exceed client expectations and instill confidence in the results they deliver. As the gatekeeper and administrator of the two Partners time, you will ensure they function seamlessly and efficiently.

Although boutique in size, they compete with the largest corporations, excelling in the value provided to clients and prioritising employee wellbeing. Located in a stunning office in the heart of the CBD, you will enjoy being part of this vibrant and supportive workplace alongside a cohort of other operational colleagues.

What is unique about you?

As a seasoned Executive Assistant, you bring a wealth of experience and professionalism, adeptly utilising your exceptional organisational skills to efficiently manage the diverse needs of these two down to earth, but high performing Partners. You thrive in a collaborative and tight knit team environment, where your contributions are respected, actively participating in brainstorming sessions, fostering clear communication channels, and nurturing robust relationships crucial to advancing business objectives. While a background in the finance or professional services sector is advantageous, your natural aptitude as a quick learner ensures you can swiftly acclimate to any industry environment. You are recognised for your sound decision-making capabilities, adeptly balancing the strategic goals of the organisation with the operational needs of your colleagues, all while upholding strict compliance with company policies and procedures. You have the ability to not only manage the operational aspects of executive support but also to actively contribute to the strategic success and cohesive functioning of the team.

A snapshot of your role…

  • Efficiently oversee two calendars spanning multiple time zones, coordinating domestic and international travel arrangements up to five times annually to the US & UK
  • Participate in leadership team meetings with confidence, skillfully coordinating agendas, taking minutes, distributing them, and ensuring all follow-up actions are diligently managed
  • Coordinate offsite client meetings and networking events, adeptly managing restaurant and venue bookings tailored to both large groups and individual preferences of the Partners

 

  • Streamline administrative processes and implement efficient systems to enhance workflow and productivity across the Partners administrative needs
  • Manage monthly expenses related to overseas travel, reconcile credit card transactions, and ensure all courses and licenses are kept current and compliant

This role will not be available for long! Apply now!

How to apply

Fill the form, send your resume in Word format or call (02) 9002 0222. We will be in touch with shortlisted applicants.

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