Checklist: onboarding a new hire

Posted On 13 Jan 2023

Checklist: onboarding a new hire

13 Jan 2023
Welcome to January's edition of The Assistants Newsletter!

The Assistants Newsletter

Welcome to January's edition of The Assistants Newsletter!

Happy New Year and welcome to 2023! We cannot wait to see what the coming year has in store for EST10 and our wonderful clients and candidates. We have a busy schedule of masterclasses, blogs, vlogs, events and competitions planned and are thrilled to share them all with you!

In this month’s Newsletter, we thought it timely to look at onboarding, a crucial part of the hiring process. A comprehensive onboarding schedule can make such a positive impact on, not only the new employee but also the existing team! We hope it is helpful.

Much love,


Checklist: onboarding a new hire

Successful onboarding is vital for a new hire. As the saying goes, first impressions count. A good onboarding experience sets the tone and increases engagement. It puts your new employee on a path to understanding and executing their role successfully, embedding them into your world.

Do factor in if working remotely. You may have to factor more time for training with breaks allowing for the information to digest. Of course, regular virtual meetings with colleagues ensures a new hire feels welcomed and seen.

Your onboarding process must be both welcoming and informative providing all the information they need without overwhelming them. Everything doesn’t need to be squeezed into the first few days, spread it out over several weeks or months if needed.

There are some essentials to cover when onboarding. So, you don’t forget anything, we have put together a checklist – download it, tailor it, print it off and use it for your next new hire.

Onboarding Checklist

Before the start date

  1. Send letter of offer (LOL) and contract. Ensure the signed contract is returned before starting
  2. Keep in touch with the new hire in the week’s leading up to their start date.
  3. Prepare paperwork, tax, super, bank forms, health and safety info, employee handbook etc.
  4. Set up workstation, IT, phone, equipment
  5. Create required accounts and logins
  6. Make an announcement to the team
  7. Inform relevant departments – IT, HR, etc
  8. Send a welcome email to your new starter with who to ask for on their first day, start time, date
  9. Create a training plan
  10. Schedule relevant meetings with team members

First day

  1. Welcome to the office, a workplace tour. Include toilets, fire escapes, break rooms, workspaces, supplies and facilities
  2. Arrange a team coffee/breakfast/lunch to introduce everyone
  3. Complete all paperwork, i.e., tax, bank accounts etc
  4. Provide key business information, i.e., handbook, code of conduct, organisational chart, contact lists
  5. Supply required equipment, uniform, keys, passes etc
  6. Run through the training plan
  7. Check all equipment and accesses work

First few weeks

  1. Complete all mandatory training
  2. Organise individual meet and greets with the team or key people
  3. Arrange a one-to-one with their manager
  4. Ask for feedback on the onboarding process
  5. Arrange a 1-month check-in


Checklist: onboarding a new hire

What’s new….

Nomidokoro Indigo

393 Liverpool Street

Nomidokoro Indigo might be Sydney’s smallest Japanese eatery, but it is definitely bringing some serious A-game to the fore. Indigo is a teeny saké bar and izakaya that’ll transport you directly to the backstreets of Tokyo


EST10 Hot Job

Junior Executive Assistant

$75-$80,000 + Super

This is a unique opportunity to become part of a vibrant organisation, liaising with multiple departments in a collaborative and inclusive space. Our client is an emblematic Australian institution, based in a landmark building in the Sydney’s CBD.


Most read this month

She Defined – Things to consider when asking for a pay rise amid soaring inflation. Written by Roxanne Calder

Pay rises are at the forefront of everyone’s mind at the moment. And why wouldn’t they be? Roxanne explores the unprecedented market we are in and how to work out if, when, and how to ask for a pay rise.


Upcoming events

Healthy start. Healthy Mind.

Led by Shane Brennan from Centred Meditation

1st February

12:30 pm – 1:30 pm

Join Shane as he inspires you towards maximising your own human potential. It all starts with the mind. Shane will be sharing with you the experience of Effortless Meditation, together with some simple tools to help get your year off to a great start.


Beat Digital Burnout with Dr Kristy Goodwin

22nd February


Dr Kristy explores how and why many of us are experiencing Digital Burnout, what that means and what we can do about it.



And something for you....

Sydney Festival 2023

Sydney Festival has a rich history of championing artists for 46 years while supporting the unique voices and diverse stories of so many. They aim to enable outstanding work by a broad range of compelling artists from Australia and across the globe.

This year’s highlights include all-female composed opera-performance Sun & Sea (Lithuania) at Sydney Town Hall, plus Australian composer Mary Finsterer’s Antarctica. There’s a stimulating interactive experience about iconic feminist Frida Kahlo, and a specially commissioned installation at South Eveleigh honoring local legend Jenny Kee.

And something for you....
About the author
Roxanne Calder
Managing Director

As Founder and Managing Director at EST10, Roxanne has an all-encompassing role that includes building and growing the business, as well as actively recruiting and consulting.

After completing a Bachelor’s Degree at Monash University, Roxanne began her recruitment career with renowned recruiter Julia Ross. From there, Roxanne worked in HR and recruitment with a number of global players and boutique businesses throughout Australia, the UK, Singapore and Hong Kong for over 20 years. She has been responsible for managing large teams and projects, implementing RPO models, managing and assisting businesses to an IPO and assisting companies in setting up their recruitment teams and processes.

Following completion of her MBA at the Australian Graduate School of Management, Roxanne launched EST10 in July 2010. In doing so, she hoped to combine the flexibility and high touch service levels of boutique agencies with the structure and strategy afforded to larger firms. Roxanne believes in high-touch, high-care consulting and is always on the lookout for consultants that share this vision of recruitment.